Active at the Jubilee Rooms, Chester Road, Hinstock, TF9 2SZ
- Name
The club will be called Hinstock Snooker Club.
- Aims and objectives
The aims and objectives of the club will be:
- To offer opportunities to play Snooker and Pool in Hinstock
- To promote the sport of Snooker in Hinstock
- To ensure a duty of care to all members of the club
- To provide all its services in a way that is fair to everyone
- To ensure that all present and future members receive fair and equal treatment
- Membership
All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.
Members will be enrolled in one of the following categories:
- full member
- junior member (under 18)
Membership fees will be set annually.
2022/23 £20 Full, £5 Junior.
Fees will be paid by annual subscription every July or pro rata £2 per month from month of joining.
Officers of the club
The officers of the club will be:
- Chair
- Honorary Secretary
- Treasurer
- any other identified position
Officers will be elected annually at the Annual General Meeting.
- Committee
The club will be managed through the Management Committee consisting of:
Chair, Treasurer, Secretary plus three full members on the committee. Only these posts will have the right to vote at meetings of the Management Committee.
The Management Committee will be convened by the Secretary of the club and held no less than three times per year.
The quorum required for business to be agreed at Management Committee meetings will be three.
The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.
The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.
The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
- Finance
The Club Treasurer will be responsible for the finances of the club.
The financial year of the club will end on: 31st January.
An statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
Both treasurer and secretary can be contacted with regard to any financial matters pertaining to the administration of the club’s affairs.
- Annual general meetings
Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 21 clear days’ notice to be given to all members.
The AGM will receive a report from officers of the Management Committee and a statement of the accounts.
Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.
Elections of officers are to take place at the AGM.
All members have the right to vote at the AGM.
The quorum for AGMs will be eight full members.
The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
- Discipline and appeals
All complaints regarding the behaviour of members should be submitted in writing to the Secretary.
The Management Committee will meet to hear complaints within ten days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within ten days of the hearing.
There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within ten days of the Secretary receiving the appeal.
From 2022, the Jubilee Room is no longer solely the Snooker Club facility, although the snooker table area is restricted. Thus, all full members have access via the coded “keysafe” mechanism to the building. This must not be shared with non-members. The key must be returned to the “keysafe” after locking the premises on departure.
No copies or spares are permitted.Members using the facilities are responsible for their own (and a guest’s) behaviour and the security of the premises. Members are encouraged to report any transgression of the building’s policies to the club Secretary which will be passed to the Parish Council via the Jubilee Room committee.
The facilities must be maintained and kept clean. All rubbish to be bagged up and removed from the premises after use. Non-automatic heating and lighting to be switched off or to standby when vacating the premises.
- Dissolution
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution, any assets of the club that remain will become the property of all current fully paid members to be divided equally.
- Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an AGM or EGM.
Declaration
Hinstock Snooker Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members with effect from 1st July 2022.
NAME: Jonathan deakin
POSITION: Club Chair
NAME: Barry Kelly
POSITION: Club Secretary
NAME: Pete Trow
POSITION Club Treasurer